top of page

Terms and Conditions

The participating teams should abide to these Terms and Conditions of the Contest. The Organisers reserve the right to penalise team members for noncompliance with suspension of access or disqualification. The related teams and their members shall not raise objections. The Organisers reserve the right to amend terms and conditions from time to time and inform the participants.

General Terms and Conditions

  • Each participating team will be named as per the rule specified under the “Team Name” section. The organisers reserve the right to substitute any name with another name at any time without prior notice. The participants shall not raise objections.

  • The whole team is disqualified if any member of the team is not eligible.

  • All works of the team in qualifying round and final round must be contributed by eligible and registered members of the team.

  • The decisions of the organisers on the contest results will be final and the results of the contest will be published on https://ctftime.org. The participants shall not raise objections to the contest results or rankings.

  • The number of team members attending the Final Round must not be less than half of the number of members originally registered for the Qualifying Round. Failure to meet this minimum may result in disqualification from the Final Round and ineligibility for any travel subsidy.

  • All teams must register with accurate information in the registration system. If any inaccuracies or omissions are found, the team may be disqualified. For teams advancing to the Final Round, they are required to submit the identity document of the members, the organising committee will verify that the submitted information matches the registered detail exactly.

  • Each participant can only enrol to one team and submit one application and agree to and comply with all the terms and conditions as well as the rules of the competition.

  • Any dispute regarding the terms and condition, the organiser reserves the right to make the final decision.

Terms and Conditions for the Prize, Travel Subsidy and Accommodation

  • The recipient must provide the required documents as specified in the “Terms and Conditions” or any relevant supporting documents requested by the organiser.

  • The recipient must provide the required information for bank remittance as specified by the designated financial institution. The recipient must be a qualified individual to whom the bank can legally remit fund according to its regulations.

  1. The recipient must agree to accept the prize in commonly accepted currencies such as CNY, EUR, GBP, JPY, HKD or USD.

  2. If the recipient’s bank does not support these commonly accepted currencies, the transfer may not be processed, and the organiser will negotiate with the recipient, and the payment may be delayed.

  3. In the case of overseas remittance, the exchange rate at the time of remittance of the relevant amount shall apply.

  4. If the winner falls under restrictions based on Hong Kong’s Trade policy or other export control regulations, the bank may be unable to process the remittance.

  5. The recipient shall be solely responsible for any bank charges or fees incurred by the recipient’s financial institution during the receipt of the prize. The organiser is not responsible for refunding or covering any such fees.

  6. Any taxes, levies, duties, or other statutory obligations arising from the receipt of any prize money, awards, prizes, or other related benefits shall be the sole responsibility of the recipient. The organiser shall bear no responsibility or liability in respect of such obligations.

  • Any dispute regarding the prize, travel subsidy and accommodation, the organiser reserves the right to make the final decision.

Responsibilities of the Team Leader

  • The prize and travel subsidy will be disbursed solely to the team leader designated by the team. The responsibilities of the team leader are as follows:

    1. Distribute the corresponding prize and subsidy to the eligible team members.

    2. Must not allocate any portion of the prize or subsidy to individuals who are not entitled to it.

    3. Contact team members and collect the required documents as specified in the “Terms and Conditions” or by the organiser.

    4. If any member’s information or documents do not meet the relevant requirements, the organiser reserves the right to revoke the prize or subsidy for the entire team.

  • The team must carefully select and designate a leam leader during registration. The organiser assumes no responsibility for the distribution of the prize or subsidy among team members. For secondary school teams that are awarded cash prize, the teacher in charge the registration must provide bank account details for the purpose of prize disbursement.

Prize

  • If the individual fails to submit any necessary information and supporting documents requested by the organiser, or if the individual cannot be contacted or confirmed due to such failure, such individual is disqualified as a reward recipient, and the prize will not be delivered. In addition, no prize will be awarded if the remittance cannot be made at the discretion of the remitting bank in Hong Kong. The organiser shall not be liable to any such failure.

  • Any person who qualifies for the prize for the Tournament shall forfeit the right to receive the prize unless he/she completes the procedures required by this Rules and the organizing committee within one (1) month from the date of receipt of the notice from the organizing committee regarding the remittance of the prize money. If the date of receipt of the notification is not clear, it will be deemed to have been received after three (3) business days from the date the organizing committee sends (including by email) the above notification.

  • The organising committee reserves the right to cancel the prize for any player who does not comply with the rules and conditions outlined above

Travel Subsidy and Accommodation

  • Only participants who are qualified to the Final Round of the International Category and reside outside Hong Kong are eligible to receive a travel subsidy and accommodation. They are not guaranteed and are subject to the discretion of the organising committee and the availability of funding.

  • Participants must submit their travel itinerary (including but not limited to flight bookings, boarding passes or other proof of travel, or other proof of travel) for supporting documents.

  • Participants are solely responsible for obtaining the necessary travel documents, including but not limited to visas or passports. The organiser is not responsible for any travel restrictions, delays, or denials due to personal or governmental reasons.

  • If the participant is unable to attend the event or cancels their travel, the travel subsidy will not be granted or reimbursed.

  • The travel subsidy is intended solely to support participants in attending the event, and not to be used for leisure or unrelated travel.

  • Participants must comply with all relevant rules and guidelines as set forth by the organiser. Any breach of these guidelines, including but not limited to misrepresentation of eligibility, failure to adhere to the supervision requirements, violation of travel and accommodation policies, or deliberate cheating in obtaining the travel subsidy, may result in disqualification or forfeiture of benefits, and may lead to legal action by HKPC for the wrongdoing, including claims for compensation. The organiser retains the authority to request additional documentation or clarification from participants at any stage of the tournament.

  • The organising committee reserves the right to amend, revoke, or withhold the travel subsidy at any time, for any reasons, including but not limited to changes in team composition, breach of rules, or incomplete documentation.

APPENDIX A
TRAVEL SUBSIDY FOR INTERNATIONAL CATEGORY

The amounts listed in the Travel Subsidy Reference Table represent the maximum subsidy available for a round-trip journey to and from the relevant destination. The actual subsidy amount will be the lower of the following: (1) The eligible airfare or transportation cost actually paid by the participant and (2) The maximum subsidy amount applicable to the relevant destination. The organiser reserves the right to verify the reasonableness of the transportation costs claimed and to make the final determination on the subsidy amount. Airfare subsidies apply only to Economy Class tickets, while high-speed rail subsidies apply only to Second-Class tickets. Participants who need to purchase a higher class of ticket due to special circumstances must obtain prior approval from the organiser. Any unapproved expenses incurred for higher-class tickets may be deemed ineligible for subsidy at the organiser’s discretion.

 

In addition, any connecting, local, or incidental transportation expenses are not eligible for subsidy, including but not limited to transportation to and from the event venue, airports, railway stations, ferry terminals, or other transportation hubs, and any other related transportation expenses.

Travel Subsidy Reference Table

Others

*Participants from countries or regions not listed in the Travel Subsidy Reference Table will have their subsidy amount evaluated and determined by the organising committee upon submission of the subsidy application
*Please note that the subsidy amount for unlisted destinations will not exceed HKD 6,500. 

 

If the participant’s travel starts in one city and ends in another, the subsidy will be calculated based on the round-trip fare from the city with the lower subsidy cost in the Travel Subsidy Reference Table.

​

• Example: A participant from London (LHR) travels to Hong Kong for the event and then to Mainland China. The subsidy will be based on the round-trip fare from the Mainland to Hong Kong, not from London to Hong Kong. 

bottom of page